Exchange Archiving and Compliance

Global RelayThrough our technology partnership with Global Relay Communications, Inc., A Better OutlookSM offers its customers the leading hosted email archiving and monitoring services as part of our commitment to delivering best of breed managed storage services. Global Relay is the leading provider of hosted Message Archiving and Continuity services.

  • The Message Archiver & Compliance Reviewer
  • Architecture
  • Features
  • Benefits

Never lose email again. The Global Relay Message Archiver enables organizations to achieve compliance, as well as to ensure that electronic messages are properly preserved, managed and protected on a daily basis and in the event of a disaster.

The Message Archiver and Compliance Reviewer provides secure, off-site message archiving and long-term storage with online access. An authentic copy of all incoming, internal and outgoing electronic data, including email and attachments, instant messages (IM), e-fax, Bloomberg and any imported legacy email, is captured and unified in the Message Archiver for rapid web-based search, retrieval and monitoring.

Your encrypted data is available online at all times for immediate, user-initiated recovery. With secure web-based access and real-time indexing, powered by search engine technology, every user has the ability to find any current or historical email in seconds.

Global

Management

  • Secure, centralized, off-site storage for archiving from 1 to 7 years to indefinite
  • Eliminates mailbox size limitations
  • Web-based access to current & historical email
  • Rapid search & retrieval via full text indexing and search engine technology
  • Searches on email, headers and attachments, IM, Bloomberg, e-fax etc.
  • Folder system for case management
  • Email is serialized, time-date stamped
  • Ability to import legacy email and consolidate in the archive
  • Online administrator-controlled access rights for self-management
  • Multi-lingual interface (English, French, Spanish, German)
  • Filters can be set to display or ignore SPAM

Compliance

  • meets stringent compliance & audit rules
  • tamperproof, dedicated WORM back-up
  • write-verification to ensure message integrity & authenticity
  • online search, retrieval, monitoring & audit tools for policy enforcement
  • advanced monitoring by keywords, percent sampling & specific query
  • advanced dual encryption to ensure privacy, confidentiality, and non-disclosure
  • full audit trails & reports on email history and compliance reviews
  • in-house compliance and legal team
  • archives email, instant messages (public & private), Bloomberg, Reuters, Blackberry

Compliance rules include: Broker-Dealer SEC Rule 17a-4 and NASD Rules 3010 & 3110; Investment Advisor Rules 204-2 & 206(4)-7 and Hedge Fund Rule 203(b)(3)-2; Sarbanes-Oxley Act; California SB1386; HIPAA; GLB Act; privacy legislation; and Business Continuity Plans such as under NASD Rule 3510.

With the escalating volumes of electronic data and email, A Better OutlookSM computing technology services, together with Global Relay's Message Archiving, addresses business demands, including:

  • Storage, backup and archiving of electronic communications
  • Security and protection of mission-critical business information
  • Business Continuity and Disaster Recovery planning
  • Litigation discovery and audit requests
  • Regulatory compliance and privacy mandates